x2VOL Blog: Tracking Service Hours at your School

Google Docs vs. x2VOL: Learn How to Optimize Your Volunteer Program

Posted by x2VOL on Mar 27, 2018 10:10:52 AM

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Going digital is an ongoing trend. Society has turned to the internet to do every day things such as paying bills online, shopping online, completing school work online or even tracking community service hours online. 

The classic way of tracking service hours via a paper process worked in the past when the internet wasn't an option. But now with everything going digital, tracking thousands of students' completed volunteer hours through paper forms, physical signatures and spreadsheets leaves open the opportunity for error, hour falsification and takes an exorbitant amount of time from the individual managing the service learning program. 

Volunteerism is an important part of a student's education and shouldn't be a burden to the administrators, but should be a positive experience for everyone involved. 

Google Docs
In order to eliminate the use of paper, a number of school administrators have turned to Google Docs as the answer. An easy to use and free platform where anyone given permission can access documents and spreadsheets.

While this version takes the admin and students into the digital realm to manage service hours, it can still be a cumbersome process that leaves room for error and potential falsification. Most importantly, there is limited visibility into reporting, progress toward goals, reflections and impact results. And though the process is online, it can still take a lot of time to manage and does not populate data on volunteer hours for the admin to report on.  

x2VOL
That's where a platform like x2VOL comes into play. The digital aspect is key to keeping things organized and manageable without a slew of paper flying around. But having more than just a spreadsheet online is important to maximizing any student volunteer program. x2VOL gives responsibility to the students to track and record their service hours and apply them toward goals set by the school. A burden is taken off the admin's shoulders as students are being help accountable to reported and tracking their hours and their goal requirements. 

x2VOL gives power to the admin to audit hours that are submitted by the student as well as pull detailed reports on their students' service hours. This means less time tracking hours by paper and more time building connections and relationships with students. 

While Google Docs may be inexpensive and easy to use, it lacks the ability to take stress away from admin, hold the students accountable or produce detailed reports. 

Want to learn more about x2VOL and how to take control of your volunteer program?

View 2 Min Demo

 

Topics: community service, service hour tracking

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