Each student should be accountable for keeping track of their own hours. That means logging the hours as soon as possible after they perform their service, as well as making note of important information like contact names and phone numbers, or the next step or duty to be performed, or some other note of responsibility. Keeping notes like this is important to help the student keep moving along through the program without missing needed information.
Tracking Volunteer Hours Should be a Student's Responsibility
The student should also be accountable for keeping a record of what they actually did, when they did it, along with any appropriate comments from mentor/sponsor and any reflections or observations by the student himself regarding the experience. This goes beyond the simple recording of hours and adds some quality data to the records along with the quantitative ones. The key here is overall accountability – a valuable and admirable quality to have independent of the kind of activities being performed.
At intelliVOL, we've created a platform that can handle a vast majority of service structures and we continue to see innovative service learning programs in schools across the country. If you have a unique service structure at your school, please share it with us in the comments below!